Effective Date: 01 Mar 2025
At ICpEP-KSA (Institute of Computer Engineers of the Philippines – KSA Chapter), we value and protect your privacy. This Privacy Policy explains how we collect, use, and protect your personal information in compliance with the Republic Act No. 10173 – Data Privacy Act of 2012 (Philippines) and the General Data Protection Regulation (GDPR) of the European Union.
1. Information We Collect
We may collect and process the following personal information:
- Full name
- Email address
- Mobile number
- Professional background (e.g., engineering specialization, certification status)
- IP address and browser information (for analytics purposes)
- Photos or videos from events (with consent)
- This information is collected when you:
- Register as a member or participant
- Submit forms on our website
- Contact us directly
- Attend official ICpEP-KSA events or activities
- Interact with our website or social media platforms
2. Purpose of Collection
We collect personal data for the following purposes:
- Membership registration and verification
- Communication about events, updates, and organizational matters
- Issuance of certificates (e.g., CCPE/PCPE)
- Attendance tracking for CPD, workshops, and webinars
- Marketing and promotional materials (with prior consent)
- Compliance with applicable laws and regulations
3. Legal Basis for Processing
We process your data only when:
- You have given explicit consent
- It is necessary for fulfilling a contractual obligation
- It is required to comply with a legal obligation
- We have a legitimate interest (e.g., membership management)
You may withdraw consent at any time without affecting the lawfulness of previous processing.
4. Data Sharing and Third Parties
We do not sell or share your data with unaffiliated third parties. However, data may be shared with:
- Authorized ICpEP-KSA officers for administrative purposes
- Third-party service providers (e.g., event platforms, email systems) under strict confidentiality agreements
- Government agencies if required by law (e.g., SCE, CPECB)
5. Data Storage and Retention
Your data is stored securely and retained only as long as necessary for its intended purpose, or as required by law. Data is stored either on secure cloud platforms or internal encrypted systems.
6. Your Rights
As a data subject, you have the right to:
- Access the personal data we hold about you
- Correct or update your information
- Withdraw consent at any time
- Request deletion of your data, unless required by law
- Object to data processing under certain conditions
- File a complaint with the Philippine National Privacy Commission or your local data authority (for EU residents)
To exercise these rights, please email us at: [Insert official contact email]
7. Cookies and Tracking
Our website uses cookies to:
- Improve user experience
- Analyze traffic via Google Analytics
- Display embedded content (e.g., Facebook videos, social media)
Upon visiting our site, you can accept, decline, or customize your cookie preferences.
8. Security Measures
We implement organizational, physical, and technical safeguards to protect your personal data from loss, misuse, or unauthorized access. Access is limited to authorized personnel only.
9. Links to Third-Party Sites
Our website may contain links to other websites or services. We are not responsible for their privacy practices. We encourage you to read their privacy policies.
10. Policy Updates
We may update this Privacy Policy from time to time. Changes will be posted on this page with the new effective date. Please review it regularly.
11. Contact Us
If you have any questions or concerns about this Privacy Policy or your personal data, please contact:
ICpEP-KSA Website Admin
Email: info@icpep-ksa.com
Website: icpep-ksa.com
Republic Act No. 10173 – Data Privacy Act of 2012 🇵🇭
General Data Protection Regulation (GDPR) – EU 🇪🇺